Smart Planner Implementation

100%

Status

In Process [In Process]

100% complete, updated on Wed 3/28/18 9:07 PM by TeamDynamix System Administrator

Changed health from Green - On track to Yellow - At risk with corrective actions.
This project was automatically moved to Yellow health because it had not been updated in 15 working days.

Details

Dates
Fri 10/30/15 - Thu 5/31/18
Acct/Dept
President's Office
Service
Project Request / New Project Request
Type
Project / Annual Project Call
Health
Yellow - At risk with corrective actions
Portfolio(s)
Classification
"Transformative" Project
Requirements
Get Smart Planner up and running for Spring 2016
Create roadmaps for all Majors, minors, and concentrations
Determine most commonly offered information
Create processes for keeping roadmaps up-to-date
Create the reporting on demand that can be used for improving scheduling
Created
Tue 11/17/15 2:25 PM
Modified
Thu 1/21/21 8:54 AM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Reduce Time to Degree
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
Students are not graduating in a timely manner. Inability to register for needed classes has played a part, possibly a large part, in this problem.
Main Goal Statement
This section defines the one central outcome that gives purpose and direction to the project. It is what you intend to do to accomplish to address the problem or opportunity identified above. Example: Complete current graduation requirements will be
Get Smart Planner up and running for Spring 2017 with roadmaps for all Majors, minors, and concentrations. Create reporting to make use of this information for improved scheduling.
Project Steps
Clearly state the major steps necessary to complete the project goals and objectives, with a focus on the non-IT planning steps required. List steps sequentially, with responsible parties noted.
Purchase Smart Planner
Install development
Test interfaces
Determine and approve "most commonly offered" process and data
Determine processes for using Smart Planner
Create roadmaps
Train
Enter roadmaps
Test
Communicate / market
Rollout
Review
Area Lead
The person in your area who will help lead the following: document requirements, bring in appropriate resources (e.g., faculty, students, staff, etc.), and oversee tasks, testing, and training.
Joy Ira, Lucinda Parker
Functional Teams and Other Resources
Please do your best to define personnel needed for your project, as well as your best estimate of the number of hours needed from those project team members.
Shiva Pillai, Marc Fox
Risks and Dependencies
Identify any factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project.
This will focus on the IT portion of the project, which is dependent on the functional side.
Executive Sponsor
Each project must have an executive sponsor (VP / Cabinet level executive).
Robert Nelsen

Other Project Information

Metrics
Project has measure objectives
Well Defined & Measurable
Credit Card Data Touched (PCI)
Does the project touch payment card/credit card data (PCI)? Contact and include the ISO if payment card information is required.
No
Health Care Data Touched (HIPAA)
Does the project touch personal health care data (HIPAA)? Contact and Include the ISO.
No
Student Data Touched (FERPA)
Does the project touch student data (FERPA)? If so contact and include the ISO and the Registrar.
Yes

Description

The vision of the President outlined nine priorities for Sacramento State, including improving retention rates, increasing graduation rates, and reducing the time to degree. This project will support all three priorities by providing students with a roadmap and academic plan to graduation and by providing course demand based on student plans, which in turn will allow the university to better plan and schedule courses.

Organizational Risks

  1. High Benefit

  2. Low Changes to the organizational structure

  3. Medium Data Classification

  4. Medium Data Quality

  5. High Dependency on External Project Teams

  6. High Externally Generated Mandates

  7. High Functional Requirements of the Project

  8. High Number of department this will impact

  9. High Number of Locations to deploy

  10. Low Number of system interfaces

  11. High Organization processes, procedures, policies

  12. Medium Packaged Implementation - Customization

  13. Medium Packaged Implementation - Data Specification

  14. High Packaged Implementation - Product Release/Version

  15. High Packaged Implementation - Vendor Market Share

  16. High Political Sensitivity

  17. High Processes, Procedures and Policy

  18. High Project Managment Process and Procedures

  19. High Project Resources

  20. Medium Scope of the Project

  21. Medium Subject Matter

  22. Medium Technical Requirements

  23. Medium Technology being utilized

  24. Medium Total Estimated Hours

  25. High Total Estimated Project Duration

Systems Affected

  1. Common Managment System(CMS)- SIS

Manager

JI
Joy Ira

Sponsor

RN
Robert Nelsen

Stakeholders (9)

Christine Divine
Christine Divine
VP of IRT and CIO
Responsible, Accountable, Consulted, Informed
Project Sponsor
Tue 8/22/17 9:35 AM
Dan Biondi
Dan Biondi
Lead Business Process Analyst
testing
Thu 10/13/16 9:34 AM
DG
Dennis Geyer
University Registrar
Responsible, Accountable, Consulted, Informed
Heads Functional Team (road maps)
Tue 8/22/17 9:36 AM
DH
Don Hunt
AVP, Student Affairs
Responsible, Accountable, Consulted, Informed
Project Sponsor
Tue 8/22/17 9:35 AM
JD
James Dragna
Executive Director of University Initiatives and Student Success
Responsible
Sponsor - final decision maker
Wed 8/3/16 8:18 AM
JS
Jen Schwedler
Responsible, Accountable
Training/operationalization
Tue 8/22/17 9:37 AM
LC
Lisa Cardoza
Chief of Staff, President's Office
Responsible, Consulted, Informed
Executive Project Sponsor
Tue 8/22/17 9:34 AM
MF
Marc Fox
Director, Enterprise Systems
Responsible
ERP Functional lead
Wed 8/3/16 8:21 AM
VL
Vivian Llamas Green
Associate Registrar
Consulted
Registrar's Office
Wed 8/3/16 8:45 AM