Employee Checkout using Workflow

50%

Status

On Hold [On Hold]

50% complete, updated on Fri 9/9/16 4:31 PM by Greg Porter

This project remains on hold until the customer is able to engage again.

Details

Dates
Tue 1/13/15 - Fri 5/29/15
Acct/Dept
HR - Human Resources
Type
Project / New Development
Health
On Hold
Requirements
If possible use existing CMS/PeopleSoft Workflow and Checklists
Created
Tue 1/13/15 2:45 PM
Modified
Fri 8/3/18 2:48 PM
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
The Employee checkout list is used to help ensure that employees leaving the university have taken the steps necessary to return university property, keys, and parking passes. The process was recently reviewed and improved, but is still a paper system. The process could be further enhanced through automation.
Goals & Objectives
Objectives are specific, measurable, and timed outcomes of the project that are stated in terms of the problem solutions or opportunities users will experience.
To remove paper and paper storage, and make the process more efficient for employees and managers.
Risks and Dependencies
Identify any factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project.
- Resources in the imaging and workflow area have several projects already in the pipeline.
- Acceptance by divisions
Initial Constraints
Identify anything that significantly limits the project team’s options in planning and executing project activities. These might include applicable laws and regulations, mandated target dates, financial limitations, resource limitations, etc.
None

Other Project Information

Credit Card Data Touched (PCI)
Does the project touch payment card/credit card data (PCI)? Contact and include the ISO if payment card information is required.
No
Health Care Data Touched (HIPAA)
Does the project touch personal health care data (HIPAA)? Contact and Include the ISO.
No
Student Data Touched (FERPA)
Does the project touch student data (FERPA)? If so contact and include the ISO and the Registrar.
No

Description

The Employee checkout list is used to help ensure that employees leaving the university have taken the steps necessary to return university property, keys, and parking passes. The process was recently reviewed and improved, but is still a paper system. The process could be further enhanced through automation.

Systems Affected

  1. Common Managment System(CMS)- HR

    Will utilize checklists and workflow

Manager

Greg Porter
Greg Porter

Sponsor

CL
Christine Lovely