Common Human Resources System (CHRS)

60%

Status

In Process [In Process]

60% complete, updated on Fri 5/3/24 11:56 AM by Dan Biondi

Changed Percent Complete from 55% to 60%.
Changed Health from Yellow - At risk with corrective actions to Green - On track.
Recent Activities:
Completed:

  • Preview phase:
    • Working sessions with CHRS Super Users (incl. configuration, security, workflow)
    • Conversion analysis and clean-up of 9.0 data
    • Any items not finalized in Pre-Implementation (e.g., required Position Papers, security testing, etc.)
    • Define approval workflow for test scripts
    • Review and rename 9.0 private queries for CHRS migration
    • Build and test configurations
  • Pass A phase:
    • Document and submit configuration for all modules
    • Re-confirm campus testers list
    • Test script coordination planning between module teams
    • Schedule campus Pass A Kick Off
  • POI account creation migration to CMS Campus Solutions (CS):
    • Project team testing
    • Go-Live (4/18/24)
    • “POI Processing Migration to Campus Solutions” workshop (4/30/24)
  • SacSend to faculty announcing CHRS project
  • Sac State’s campus community CHRS project inquiry management process
In Progress:
  • Query migration process identification
  • Analysis and planning for Sac State PeopleSoft HR customizations and processes
  • Data access & availability:
    • Building an inventory of PeopleSoft HR database tables used by campus data warehouse (Informatica), reporting (Cognos), and integrations with a priority and 2-day old data impact statement for all HR tables used
    • Determining campus reporting strategy and gap analysis as it relates to CHRS data
    • Addressing timing and solutions for CHRS data availability with Chancellor’s Office
    • Gathering requirements for Institutional Research, Effectiveness, & Planning
    • QuickSight testing and training
  • Test scripts:
    • Review and assignment of CO test scripts
    • Create campus test scripts
  • Go-Live/Move To Production (MTP) resource planning
  • Duplicate ID process definition and recommendation
  • Change Management:
    • Communications planning
    • Training planning
    • Roadshow planning
    • Project website updates (including “Changes by Employee Type” that follows the CSU San Bernardino model)
  • Faculty No Leave Taken (NLT) planning
  • Discussions and solution exploration for TAE 2363 JobCode (i.e., Instructional Faculty, Extension Non-Credit) change implementation prior to go-live
  • Identify Pass A testing strategy
Key Upcoming Tasks: 
  • Pass A:
    • CO and campus Kick-Offs
    • Test script execution (including security setup and module configurations)
    • Benefits Snapshot
    • Review of conversion errors
    • Three-day on campus working session with CO CHRS Temporary Academic Employment (TAE) module Super User

Details

Dates
Tue 2/21/23 - Fri 12/20/24
Acct/Dept
HR - Human Resources
Service
Project Request / New Project Request
Type
Project / Annual Project Call
Health
Green - On track
Portfolio(s)
Requirements
Standardized data will allow for enhanced reporting both at the campuses and at the Chancellor’s Office
Allows sharing of HR personnel/support between campuses
Will allow updates and enhancements to be deployed more rapidly
Systemwide training will be delivered
Enables the CSU to move to an eventual replacement system
Positions the CSU to implement Shared Services
Created
Tue 2/21/23 4:47 PM
Modified
Fri 5/3/24 11:56 AM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Mandate (Chancellor, Info. Security Audit, President's Cabinet, Legal, etc.)
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
Cost mitigation
Collective bargaining agreements are not always uniformly interpreted and applied
PeopleSoft 9.0 is no longer supported
Functional Teams and Other Resources
Please do your best to define personnel needed for your project, as well as your best estimate of the number of hours needed from those project team members.
• Campus Sponsor – Machelle Martin, Sr. AVP for Human Resources
• Campus IT Sponsor – Mark Hendricks, VP for Information Resources & Technology
• Campus Academic Sponsor – Tasha Souza, Vice Provost for Faculty Success
• Change Management – Beverly Gentry, Director for Learning & Development
• Project Management – Dan Biondi, Lead Business Process Analyst (IRT)
• IT Head Lead/Liaison – Seima Pech, Lead Software Developer (IRT)
Executive Sponsor
Each project must have an executive sponsor (VP / Cabinet level executive).
Jonathan Bowman

Description

The Common Human Resources System (CHRS) is a project to move all 23 campuses in the California State University (CSU) system to a single, standard HR platform. The system will have standardized data and common business practices. The core HR system is based on PeopleSoft 9.2 with modifications to make it work for campuses in the CSU system.

Manager

Dan Biondi
Dan Biondi

Sponsor

MM
Machelle Martin