CMS Course Articulation Tables Update

10%

Status

On Hold [On Hold]

10% complete, updated on Thu 3/2/23 2:38 PM by Amanda Kaur

Changed Status from New to On Hold.
Changed Health from Green - On track to On Hold.
Changed On Hold Until from Nothing to Mon 7/31/23.

Recent

  • Team met internally and discussed the work it involve to update GE courses out of Assist for top feeder colleges. Based on the review, the work is intensive and time consuming. 
  • SF State created a semi-automated process to export data out of Assist and into CMS. Sac State needs clarity on how the process works in its entirety thus requested to meet with SF state. After numerous outreach attempts, SF state stated they are not able to meet with Sac state due to limited resources.  
  • Sac State met with Liz Reed from the CO's office about the project they are leading to enhance the transfer course articulation process. The CO is in the development process and should have a solution to implement between July to October 2023. 
    • Based on this information and the work it would require to complete this project, team has decided to put it on hold. 
    • Team will be waiting until the solution offered by the CO is available to reopen it in Fall 2023. 
Upcoming Tasks
  • Registrar's office to attend regular meetings with the CO to stay apprised of the progress on their project. 
  • Team to reopen this project once the solution by the CO has been deployed. 

Details

Dates
Fri 7/1/22 - Sun 12/31/23
Acct/Dept
AU - All University
Service
Project Request / New Project Request
Type
Project / Annual Project Call
Health
On Hold
On Hold Until
Mon 7/31/23
Portfolio(s)
  • 2022-2023 Divisional Project Portfolio (Nadya Lucas)
  • 2022-2023 University Strategic Project Portfolio (Nadya Lucas)
Created
Mon 9/26/22 11:48 AM
Modified
Mon 7/17/23 10:55 AM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Student Success Imperative
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
Our current articulation tables in CMS are in need of an update. As result, the offices of Registrar and Admissions and Outreach would like to request a join effort between Student Affairs, Academic Affairs, and IRT, to:
1. Create data feeds from the following systems: C-ID, TES, and Assist.
2. Identify which courses are not articulated via the three systems and work with the necessary stokeholders to update or articulate the missing courses

This problem will present the opportunity do increase TCE turnaround and accuracy and will directly impact many programs on our campus related to student success and our GI 2025

Additional Resources for the project team can be found at: https://www.csus.edu/student-life/records-trans...
Goals & Objectives
Objectives are specific, measurable, and timed outcomes of the project that are stated in terms of the problem solutions or opportunities users will experience.
1. Successfully bring articulation data from C-ID, TES, and Assist into CMS
2. Identify which courses are not articulated via the three systems and work with the necessary stokeholders to update or articulate the missing courses
Area Lead
The person in your area who will help lead the following: document requirements, bring in appropriate resources (e.g., faculty, students, staff, etc.), and oversee tasks, testing, and training.
Enzo Vernone, Kristine Novak
Functional Teams and Other Resources
Please do your best to define personnel needed for your project, as well as your best estimate of the number of hours needed from those project team members.
Sarah Woods, Jessica Wallace, Brian Henley, Steven Salcido, IRT
Risks and Dependencies
Identify any factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project.
This project will likely fall under the all University project list. Successful competition will depend on the timelines and dependencies of all departments involved (SA, AA, IRT)
Executive Sponsor
Each project must have an executive sponsor (VP / Cabinet level executive).
Ed Mills

Description

The purpose of this project is to update our articulation data which directly impacts the TCE process and timeline

Manager

AK
Amanda Kaur

Sponsor

SS
Steven Salcido