Platinum Analytics

100%

Status

Completed - Met Expectations [Completed - Met Expectations]

100% complete, updated on Mon 6/19/17 9:45 AM by Joy Ira

Changed status from In Process to Completed - Met Expectations.
Platinum Analytics has been rolled out to the Department Chairs for their use. In the next few months, we are adding filed for requested room capacity field as well as a reserve cap modification to courses. We will also start a new project to ingest Smart Planner data into Platinum Analytics.

The feedback from the vendor as to Sac State's progress in comparison to other similar institutions shows that the university is making great progress in managing and improving course delivery and meeting course demand. Our Enrollment Ratio goal is 85%, and in one year, we are closer by 2% (from 93% to 91%). Our Overloaded Course Ratio decreased by 8 points or 15% between Fall 2015 and Fall 2016. And our Balanced Course Ratio is up 5%. While there are still areas to tweak, all the deliverables for this project itself have been met.

Details

Dates
Sun 11/15/15 - Mon 6/19/17
Acct/Dept
President's Office
Type
Project / New Development
Health
Green - On track
Portfolio(s)
Classification
"Transformative" Project
Requirements
* Integration with the student information system that provides access to historical data as well as current course demand.
* Engagement of academic administrators to provide insights and feedback and to make better-informed decisions based on Platinum Analytics reports.
Created
Thu 1/28/16 1:13 PM
Modified
Mon 6/19/17 9:45 AM
Closed
Mon 6/19/17 9:45 AM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Improve retention rates
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
There is a need to predict course demand to inform course scheduling aimed at providing students the classes they need to finish in a timely manner (Finish in Four).
Goals & Objectives
Objectives are specific, measurable, and timed outcomes of the project that are stated in terms of the problem solutions or opportunities users will experience.
Provide the data Academic Affairs needs to offer the courses our students need when they need them.
Executive Sponsor
Each project must have an executive sponsor (VP / Cabinet level executive).
Robert Nelsen

Other Project Information

Credit Card Data Touched (PCI)
Does the project touch payment card/credit card data (PCI)? Contact and include the ISO if payment card information is required.
No
Health Care Data Touched (HIPAA)
Does the project touch personal health care data (HIPAA)? Contact and Include the ISO.
No
Student Data Touched (FERPA)
Does the project touch student data (FERPA)? If so contact and include the ISO and the Registrar.
No

Description

Platinum Analytics is a "system that provides business intelligence for academic units for the creation of student-friendly and efficient course schedules." It provides institutional analysis of instructional capacity, course offerings and student demand based on historical and current data, allowing administrators to more efficiently plan resources to alleviate bottlenecks and provide students with the courses they need. It also provides access to "a peer comparison database of performance indicators for the allocation of faculty and academic space that provides a benchmark" as well as "longitudinal tracking and insight to opportunities for balancing instructional resources."

Organizational Risks

  1. High Benefit

    Consumes historical data and models it to inform decisions on what courses need more/less sections/seats to make our enrollment ratio effective and reduce bottlenecks for students.

  2. Medium Data Classification

  3. High Data Quality

  4. Medium Dependency on External Project Teams

    Vendor (Ad Astra) runs the reports and makes modifications based on team recommendations.

  5. Medium Functional Requirements of the Project

  6. High Number of department this will impact

  7. Low Number of Locations to deploy

  8. Medium Number of system interfaces

  9. Medium Organization processes, procedures, policies

  10. Medium Packaged Implementation - Customization

  11. Low Packaged Implementation - Data Specification

  12. Low Project Managment Process and Procedures

  13. Medium Project Resources

  14. Low Scope of the Project

  15. Low Subject Matter

  16. Low Technical Requirements

  17. Medium Technology being utilized

  18. Medium Total Estimated Hours

  19. High Total Estimated Project Duration

Systems Affected

  1. Astra

  2. Blackboard (SacCT/Learning Mgmt System [LMS])

  3. Central Authentication System (CAS)

  4. Common Managment System(CMS)- SIS

Manager

JI
Joy Ira

Alternate Manager(s)

Christine Divine
Christine Divine

Sponsor

LC
Lisa Cardoza