Curriculum Workflow Implementation

100%

Status

Completed - Met Expectations [Completed - Met Expectations]

100% complete, updated on Fri 6/15/18 5:16 PM by Dan Biondi

Changed health from None - No health has been set to Green - On track.

Details

Dates
Sun 11/15/15 - Fri 6/15/18
Acct/Dept
AA- Academic Affairs
Service
Project Request / New Project Request
Type
Project / Annual Project Call
Health
Green - On track
Portfolio(s)
  • 2018-2019 Strategic Project Portfolio (Bao Johri)
Classification
"Grow" Project
Requirements
1. Move our current processes to CourseLeaf Curriculum (CIM) and Catalog Management (CAT)
2. Document and refine current course and program change process
3. Revise current course and program change forms to support new process
4. Create technical architecture diagram for IRT
Created
Tue 11/17/15 2:56 PM
Modified
Fri 6/15/18 5:16 PM
Closed
Fri 6/15/18 5:15 PM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Business Process Improvement
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
Currently our systems are cumbersome and manual, and without the necessary visibility.
Main Goal Statement
This section defines the one central outcome that gives purpose and direction to the project. It is what you intend to do to accomplish to address the problem or opportunity identified above. Example: Complete current graduation requirements will be
Move our current processes to CourseLeaf Curriculum and Catalog Management
Area Lead
The person in your area who will help lead the following: document requirements, bring in appropriate resources (e.g., faculty, students, staff, etc.), and oversee tasks, testing, and training.
Chevelle Newsome

Other Project Information

Metrics
Project has measure objectives
Partially Measurable
Credit Card Data Touched (PCI)
Does the project touch payment card/credit card data (PCI)? Contact and include the ISO if payment card information is required.
No
Health Care Data Touched (HIPAA)
Does the project touch personal health care data (HIPAA)? Contact and Include the ISO.
No
Student Data Touched (FERPA)
Does the project touch student data (FERPA)? If so contact and include the ISO and the Registrar.
No

Description

CourseLeaf Catalog (CAT) and CourseLeaf Curriculum (CIM) are software solutions to manage catalog and curriculum workflow. The purpose of these two solutions will be to speed up and give visibility to the process as well as to reduce errors, ensuring that the curriculum is consistent with the academic catalog.

Organizational Risks

  1. Medium Benefit

  2. High Changes to the organizational structure

  3. Medium Data Classification

  4. Medium Data Quality

  5. High Dependency on External Project Teams

  6. Low Externally Generated Mandates

  7. Medium Functional Requirements of the Project

  8. High Number of department this will impact

  9. High Number of Locations to deploy

  10. Medium Number of system interfaces

  11. Medium Organization processes, procedures, policies

  12. Medium Packaged Implementation - Customization

  13. Low Packaged Implementation - Data Specification

  14. Low Packaged Implementation - Product Release/Version

  15. Low Packaged Implementation - Vendor Market Share

  16. Medium Political Sensitivity

  17. Medium Processes, Procedures and Policy

  18. High Project Managment Process and Procedures

  19. Medium Project Resources

  20. Medium Scope of the Project

  21. Medium Subject Matter

  22. Medium Technical Requirements

  23. Medium Technology being utilized

  24. Medium Total Estimated Hours

  25. High Total Estimated Project Duration

Systems Affected

  1. Central Authentication System (CAS)

  2. Common Managment System(CMS)- SIS

Manager

Dan Biondi
Dan Biondi

Alternate Manager(s)

BJ
Bao Johri

Sponsor

CN
Chevelle Newsome

Stakeholders (15)

BD
Bill DeGraffenreid
Consulted
College of Natural Sciences & Mathematics
College Representative
Tue 1/10/17 3:15 PM
BD
Brian DiSarro
Consulted
College of Social Sciences & Interdisciplinary Studies
College Representative
Tue 1/10/17 3:17 PM
Christine Divine
Christine Divine
VP of IRT and CIO
Informed
VP of IRT & CIO
Fri 6/30/17 12:20 PM
CK
Cynthia Kellen-Yuen
Professor
Consulted
Associate Professor
Chemistry Department
GE Subcommittee (2016/2017)
Fri 9/30/16 9:11 AM
DA
Danielle Ambrose
University Registrar
Informed
University Registrar
Fri 9/29/17 3:02 PM
DH
Don Hunt
AVP, Student Affairs
Informed
Associate Vice President, Enrollment and Student Services
Wed 8/24/16 3:34 PM
GS
Gerri Smith
Professor
Consulted
Communication Studies Department
College of Arts & Letters
College Representative
Tue 8/8/17 3:45 PM
JS
Jen Schwedler
Consulted, Informed
Training needs
Tue 8/8/17 3:45 PM
JK
Julie Kuehl-Kitchen
Consulted
College of Health & Human Services
College Representative
Tue 1/10/17 3:18 PM
KC
Kace Chalmers
Associate Professor
Consulted
Assistant Professor
Teacher Preparation & Credentials
Curriculum Subcommittee (2016/2017)
Fri 9/30/16 9:08 AM
MM
Marcy Merrill
Assistant Professor
Consulted
Assistant Professor
Teacher Preparation & Credentials
Reading & Writing Subcommittee (2016/2017)
Fri 9/30/16 9:12 AM
SB
Stephanie Biagetti
Assistant Professor
Consulted
Chair
Teacher Preparation & Credentials
College of Education
Council for the Preparation of School Personnel (2016/2017)
College Representative
Tue 1/10/17 3:23 PM
SH
Sue Holl
Consulted
College of Engineering & Computer Science
College Representative
Tue 1/10/17 3:15 PM
TM
Todd Migliaccio
Director of Graduate Studies and Special Assistant to the Dean
Consulted, Informed
Member of the Smart Planner team
Tue 8/8/17 3:43 PM
YL
Yang Li
Consulted
College of Business Administration
College Representative
Tue 1/10/17 3:14 PM