Intent to Enroll Fee Deposit (ITE)

0%

Status

On Hold [On Hold]

0% complete, updated on Mon 2/1/16 9:06 AM by Marc Fox

Changed status from New to On Hold.
Changed health from None - No health has been set to On Hold.
Changed On Hold Until from Nothing to Fri 4/29/16.
Due to other priorities in IRT and Student Affairs and lack of staff time, we are placing this on hold for now.

Details

Dates
Mon 8/31/15 - Tue 3/1/16
Acct/Dept
SA - Student Affairs
Service
Project Request / New Project Request
Type
Project / Annual Project Call
Health
On Hold
On Hold Until
Fri 4/29/16
Classification
"Grow" Project
Created
Mon 9/21/15 3:42 PM
Modified
Mon 2/1/16 9:06 AM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Expand our Community Engagement Outreach
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
 Students will need to submit an enrollment deposit as part of their intent to enroll process following an offer of admission. This addition to our current practice provides an earlier and more accurate indication of who is truly intending on enrolling at Sac State. Having an early indicator allows the campus to better predict future enrollment.
 Students who qualify for a reduced enrolment deposit or are eligible to have their enrollment deposit waived must be identified so they are not held to the full enrollment deposit at the time they complete their intent to enroll.
Goals & Objectives
Objectives are specific, measurable, and timed outcomes of the project that are stated in terms of the problem solutions or opportunities users will experience.
All admitted students will be able to accept their admission and pay their required enrollment deposit by our May 1, 2016 ITE deadline for Fall 2016. Required enrollment deposit enrollment amounts may differ depending on a student’s Estimated Family Income which is determined by their FAFSA data.
Project Steps
Clearly state the major steps necessary to complete the project goals and objectives, with a focus on the non-IT planning steps required. List steps sequentially, with responsible parties noted.
1) Define criteria for enrollment deposit amounts – Student Affairs
2) Define how the enrollment deposit amounts will be applied to a student’s financial account – Student Affairs/Student Financial Services/Accounting
3) Define deadlines for enrollment deposit submission – Student Affairs
4) Determine whether the ITE process should continue via designated web page and fed into CMS or to utilize the ITE process that exists in CMS with necessary modifications. – Student Affairs and IRT
5) Test - All
Area Lead
The person in your area who will help lead the following: document requirements, bring in appropriate resources (e.g., faculty, students, staff, etc.), and oversee tasks, testing, and training.
Dena Lemus
Functional Teams and Other Resources
Please do your best to define personnel needed for your project, as well as your best estimate of the number of hours needed from those project team members.
We estimate that we will need approximately 40 hours of Admissions Office Time, 30 hours of Student Financial Services time, 20 Hours of Registrar’s Office time, 10 hours of Accounting Services and 10 hours of Financial Aid Office time.
Risks and Dependencies
Identify any factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project.
 The project is being requested for use by Undergraduate Admissions, we are unsure how this may impact the ITE process for International and Graduate Admissions since they currently use the same ITE process that is currently used by Undergraduate Admissions
 The project is time sensitive since we plan to use it for the Fall 2016 Admissions cycle which begins October 1, 2015.
Executive Sponsor
Each project must have an executive sponsor (VP / Cabinet level executive).
Ed Mills

Description

?Allow students a mechanism to pay their required enrollment deposit which is a required step in completing their intent to enroll for our campus. To create an early indicator that allows the campus to better predict future enrollment.

Systems Affected

  1. Common Managment System(CMS)- SIS

Manager

MF
Marc Fox

Alternate Manager(s)

Seyran Divanyan
Seyran Divanyan

Sponsor

LP
Lucinda Parker

Stakeholders (3)

DG
Dennis Geyer
University Registrar
Informed
.
Thu 10/8/15 1:12 PM
DH
Don Hunt
AVP, Student Affairs
Informed
informed
Tue 9/22/15 8:41 AM
EM
Ed Mills
Vice President Student Affairs
Consulted, Informed
SA VP
Thu 8/27/15 11:10 AM