Progress 2 Degree meets Financial Aid Meter

Status

On Hold [On Hold]

0% complete, updated on Mon 2/1/16 9:23 AM by Marc Fox

Changed status from New to On Hold.
Changed health from None - No health has been set to On Hold.
Changed On Hold Until from Nothing to Fri 7/1/16.
Placing on hold until Student Affairs can determine resources for project. IRT resources are also stretched thin at this point, so we will re-engage after the Spring term.

Details

Dates
Tue 4/21/15 - Thu 3/31/16

Acct/Dept

SA - Student Affairs

Service

Project Request / New Project Request

Type

Project / Annual Project Call

Health

On Hold

On Hold Until

Fri 7/1/16

Classification

"Grow" Project

Created

Mon 9/21/15 3:36 PM

Modified

Mon 2/1/16 9:23 AM

Link to Strategic Planning and Mandates

This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.

Enhance student learning and success

Problem / Opportunity

Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.

Financial Aid would like to utilize this same “technology” used for P2D Meter to provide students with a snapshot of remaining aid eligibility to coincide with their degree progress. These two visuals side by side would be a powerful counseling tool as Student Affairs moves toward a “case management” approach in delivery of student services. As a student inquires about their situation staff would also review with them this single screen where both degree progress and financial aid are clearly displayed, helping to ensure a student’s progress to degree will be funded through to completion. This is timely now that both Federal and State funding limits has been “capped” by an aggregate student measurement.

Goals & Objectives

Objectives are specific, measurable, and timed outcomes of the project that are stated in terms of the problem solutions or opportunities users will experience.

 Utilize similar technology with P2D meter to develop a financial aid gauge to coincide with academic progress.
 Gauge would display percentage of total aid used by program in comparison to each aid program aggregate.
 This data would be estimated and is retrieved through NSLDS and loaded in to CMS.
 Gauge would start in Green and move to Red as student approached aggregate amounts.

Project Steps

Clearly state the major steps necessary to complete the project goals and objectives, with a focus on the non-IT planning steps required. List steps sequentially, with responsible parties noted.

Financial Aid Staff have already put in some initial work toward scope of project and this work was delayed with New Aid Year Start up. Team is prepared to reconvene efforts in July 2015 looking toward a Spring 2016 implementation.

Area Lead

The person in your area who will help lead the following: document requirements, bring in appropriate resources (e.g., faculty, students, staff, etc.), and oversee tasks, testing, and training.

Anita Kermes / Steven Salcido

Functional Teams and Other Resources

Please do your best to define personnel needed for your project, as well as your best estimate of the number of hours needed from those project team members.

None given by requestor

Risks and Dependencies

Identify any factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project.

 The dependency would include ability to pull NSLDS information into “gauge” for each student. Timing of information will need to be considered as well as accuracy of information due to external variables. Even with limitations this tool would provide our students with valuable information in a single location.
 Identify any high probability factors that can put the project at risk. Completing any one or all of these items will be dependent on coordinated efforts. Competing priorities and staffing resources are always a risk to any project.

Executive Sponsor

Each project must have an executive sponsor (VP / Cabinet level executive).

Ed Mills

Description

Our goal is to provide the student a central dashboard where they can view degree requirements and financial aid meter. The details are outlined below in the Objectives / Success Criteria section.

Systems Affected

Common Managment System(CMS)- SIS

Manager

Seima Pech

Alternate Manager(s)

Marc Fox

Sponsor

Anita Kermes

Stakeholders (3)

Dennis Geyer

University Registrar

Informed

Thu 10/8/15 1:14 PM

Don Hunt

AVP, Student Affairs

Responsible

Tue 8/18/15 10:08 AM