OnBase Upgrade

30%

Status

In Process [In Process]

30% complete, updated on Wed 5/1/24 10:42 AM by Vikram Chidambarasundaram

Completed Tasks:

  • Completed cloning the current OnBase PROD database to TEST (March 1st)
  • Held project kickoff meeting with Konica Minolta (April 8th)
  • Conducted discovery phase activities (April 8th-15th)
  • Established test system environment and completed upgrade (April 16th-30th)
Key Activities Planned:
  • May 1st-15th: Finalize system readiness and conduct User Acceptance Testing (UAT)
  • May 1st-20th: Create the production system environment.
  • June 3rd-8th: Migrate and upgrade production system.
  • June 9th-30th: Go-live and provide post-implementation support.
Project Management Tool:
  • Active Collab will be utilized for document storage and issue tracking throughout the project lifecycle.

Details

Dates
Mon 8/1/22 - Sun 6/30/24
Acct/Dept
IRT - Campus Applications
Service
Project Request / New Project Request
Type
Project / Annual Project Call
Health
Green - On track
Portfolio(s)
Created
Wed 7/20/22 2:23 PM
Modified
Wed 5/1/24 2:31 PM
Link to Strategic Planning and Mandates
This will link the project to the University strategy it supports. If it is not a strategic project, don't select any.
Student Success Imperative
Problem / Opportunity
Briefly summarize the problem or opportunity you propose to address. Write this in terms of the organizational problem being addressed, not in terms of the solution needed.
Upgrade OnBase to EP6. Fixes bugs, and enables the team to take advantage of new features/functionality. With EP6 we will be able to purchase and leverage the Adobe Sign integration. Project start in July/August 2022 Time frame cut over in January 2023.
Goals & Objectives
Objectives are specific, measurable, and timed outcomes of the project that are stated in terms of the problem solutions or opportunities users will experience.
Upgrade to EP6
-fix bugs that may be impacting CSUS
- take advantage of new features functionally
Area Lead
The person in your area who will help lead the following: document requirements, bring in appropriate resources (e.g., faculty, students, staff, etc.), and oversee tasks, testing, and training.
Becky Farina
Functional Teams and Other Resources
Please do your best to define personnel needed for your project, as well as your best estimate of the number of hours needed from those project team members.
Will require all OnBase App Owners to Test in the EP6 environment prior to cutover
Risks and Dependencies
Identify any factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project.
App owners not testing
Executive Sponsor
Each project must have an executive sponsor (VP / Cabinet level executive).
Mark Hendricks

Description

Upgrade OnBase to EP6. Fixes bugs, and enables the team to take advantage of new features/functionality. With EP6 we will be able to purchase and leverage the Adobe Sign integration. Project start in July/August 2022 Time frame cut over in January 2023.

Manager

VC
Vikram Chidambarasundaram

Alternate Manager(s)

Greg Porter
Greg Porter

Sponsor

Greg Porter
Greg Porter